07:30pm  2024 AGM :: Sway Village Hall ::  Other Event

SWAY BOWMEN ARCHERY CLUB

ANNUAL GENERAL MEETING

on

WEDNESDAY 27th MARCH 2024

SWAY VILLAGE HALL @ 7:30pm

To be held in the main hall

AGENDA

1. Approval of minutes - AGM 2023

-matters arising

2.  Welcome

3.  Officer's Reports

Chairman

Treasurer

Records Officer

Membership Officer

Field Officer

Equipment Officer

Fixture Officer

Tournament Officer

Safeguarding Officer

Junior Secretary

Communication Officer

Social Secretary

Coaching Officer

Club Secretary

4.   Subscriptions

Until now the yearly club fees have been collected in March and the Affiliation fees (GNAS,HAA,SCAS) in September. After discussion and consideration by the committee and to reduce the level of administration required to manage subscription collection, it has been decided to align both payments for collection in September.

- Both subscriptions will now become due at the end of September.

- Your committee proposes an increase in fees to £115 for seniors, students remain at £50, juniors £40, juniors with parent £17, £12 and £5 - unchanged from last year.

-For this coming year only, to cover the period April to September the committee have approved a discounted sum of £35 for seniors, with no fee due for students or juniors.

5.   Election of Officers

The Chairman, Simon Curtis, will manage the election of officers.

6.   Achievement Awards

Senior - Gulliver Trophy

Junior - Stokes Trophy

Beginners - Coe Trophy

GNAS Handicap medals

Club Person of the Year

7.   Any other Business

ELECTION OF OFFICERS

POSITION	EXISTING OFFICER	WILLING TO STAND 24/25	VACANCY
President (honorary)	Shirley Gulliver	Yes
Chairman	Simon Curtis	Yes
Treasurer	Tony Silver	No	Yes
Secretary	Bryan Garney	Yes
Junior Secretary	Jodie Green	No	Yes
Field Officer	Jerry Branch	Yes
Equipment Officer	Chris Southall	No	Yes
Coaching Officer	Ian Mason	Yes
Records Officer	Bob Hughes	No	Yes
Communication Officer	Jo Long	No	Yes
Social Secretary	Amanda Rios	Yes
Tournament Officer	Jem Mason	Yes
Safeguarding Officer	Jem Mason	Yes
Junior Representative	Vacant		Yes
Fixtures Officer	Clive Atkins	Yes
Membership Secretary	Mike Lee	Yes
General Member	Brian Vaughan	Yes
General Member	Matt Cooper	Yes
General Member	Roger Lee	Yes
General Member	David John	No
General Member	Steve Dance	No
General Member	John Clarke	No
General Member	Alex Dorr	Yes

At the AGM, the voting process will seek a proposer and seconder for the collective approval of all positions  and then to take a show of hands from the floor.

We are seeking to appoint people to the following vacant roles:

• Records Officer
• Treasurer - offer received
• Equipment Officer - offer received
• Communication Officer
• Junior Secretary
• Junior Representative

If you are interested in joining the committee in any one of these roles, please speak to a committee member and they'll be happy to tell you all about the various activities involved.